Important McGill Policies

In Quebec, an 18-year-old is considered to be an adult. Parents are sometimes surprised to learn of the restrictions on their access to information concerning their student. Below you will find some official University policies that may be of particular interest to parents. Please review the policies, and do not hesitate to contact the relevant department should you have questions or concerns.

Academic Integrity

Being a McGill student comes with its sets of rights and responsibilities. As you can read on the Students Rights and Responsibilities webpage, “McGill places a great deal of importance on honest work, the art of scholarship, and the fair treatment of all members of the university community.”

To make sure to stay out of trouble and to ensure fairness and respect in all their dealings with faculty, staff and fellow students, it is essential for students to have a good comprehension of their responsibilities and to know their personal and academic rights.

For this purpose, McGill issues two important publications: The Green Book, also called the Student Rights and Responsibilities Handbook, as well as Fair Play, which presents real-life scenarios to help students understand what is considered honest work as opposed to plagiarism. The Students Rights and Responsibilities webpage also makes a number of tools available to students to learn how to avoid making faux pas. Furthermore, the At-a-Glance chart can help get an overall view of students’ rights, responsibilities, where to look for information and who to turn to for help.

McGill’s Alcohol Policy

The legal drinking age in Quebec is 18. The objective of the McGill Alcoholic Beverages Policy is to ensure the responsible and safe use of alcohol on campus. In particular, this policy places responsibility both on servers of alcohol and sponsors of events for the actions of those served, and to respect University policies and provincial laws.
View the detailed explanation of this policy >>

Parents should encourage students to take charge of their well-being in a responsible manner. Information for students regarding alcohol consumption, abstinence and factors that influence intoxication can be found on the following sites:
McGill’s Student Health Services
Health Canada’s website
Educ’Alcool (a provincial independent, not-for-profit organization)

Paying Tuition and Fees

Through Minerva, the University’s self-service, Web-based administrative system, students may view all charges to their account including tuition, fees, health insurance, housing fees and other miscellaneous charges. McGill provides a convenient e-bill on Minerva; this is the official means of delivering fee statements to all McGill University students. Students will receive a notification at their McGill email address at the beginning of each month, prompting them to view their e-bill in Minerva. View payment deadlines and frequently asked questions about e-billing >>

Convenient ways to pay bills are by Internet/telephone banking, pre-authorized debit from a Canadian bank account or through Travelex bank-to-bank transfers for international students. Other payment options include wire transfers or cheques as a last alternative. Please note that payment by credit card is NOT possible.

For more information, visit the Student Accounts website or call 514-398-3900. Students may give Minerva access privileges to a parent or other guest user. These privileges include viewing e-bills, account summaries and tax receipts, as well as arranging e-payments.

Policy on Email Communication with Students

Email is one of the official means of communication between McGill University and its students. As with all official University communications, it is the student’s responsibility to ensure that time-critical email is accessed, read, and acted upon in a timely fashion. If a student chooses to forward University email to another email mailbox, it is that student’s responsibility to ensure that the alternate account is viable.
Read the full policy >>


Release of Student Information

McGill cannot release information regarding a student’s application, file or academic standing to anyone other than the student, even if the student is a minor or if the parents are paying the tuition fees. Quebec privacy legislation does not permit any information about a student to be released to any third party, including a member of a student’s family, without the student’s prior written consent. Parents are encouraged to discuss their need to consult this confidential information with their student to arrive at an understanding about handling this important matter throughout the school year.

Emergencies give rise to exceptions under the provincial law and an emergency is defined as a situation in which a student’s health or well-being is seriously at risk.

Helping Students in Case of Emergency

In case of an emergency or a crisis involving individual McGill students on campus or anywhere in the world, the Office of the Dean of Students is the main contact point for families. The dean of students works closely with Student Services and McGill Security Services to ensure student safety and well-being on both the downtown and Macdonald campuses.
Learn more >>

The role of the Office of the Dean of Students in such case is to gather information, act as a liaison with relevant services and departments concerning the student or students, and disseminate information to the appropriate individuals.

Parents with serious concerns about their student can contact the Office of the Dean of Students at 514-398-4990, Monday to Friday, 9 a.m. to 5 p.m. Outside office hours, please contact Security Services at 514-398-3000.

 

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